1. Introduction

MailmAIte ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered email management service.

2. Information We Collect

2.1 Personal Information

We collect information you provide directly to us, including:

• Account information (name, email address, password)
• Email content and metadata (subject lines, sender/recipient information, email body text)
• Calendar data (event titles, dates, times)
• Billing and payment information
• Communication preferences

2.2 Automatically Collected Information

We automatically collect certain information when you use our service:

• Usage data and analytics
• Device information and IP addresses
• Browser type and version
• Access times and dates
• Email provider authentication tokens (encrypted)

3. How We Use Your Information

We use the information we collect to:

• Provide and maintain our email management services
• Process and analyze your emails for AI-powered features
• Generate email drafts and responses
• Prioritize and categorize your emails
• Send you service-related communications
• Improve our AI algorithms and service quality
• Process payments and manage subscriptions
• Comply with legal obligations

4. Information Sharing and Disclosure

4.1 Third-Party Service Providers

We may share your information with trusted third-party service providers who assist us in:

• Email provider integration (Google, Microsoft)
• AI processing and analysis
• Payment processing
• Cloud storage and infrastructure

4.2 Legal Requirements

We may disclose your information if required by law or to:

• Comply with legal processes
• Protect our rights and property
• Prevent fraud or security issues
• Protect user safety

5. Data Security

We implement comprehensive security measures to protect your information:

• Encryption: All data is encrypted using AES-256 encryption at rest and TLS for data in transit
• Access Controls: Principle of least privilege access
• Authentication: OAuth2 integration with email providers
• Infrastructure: Secure cloud hosting with industry-standard certifications
• Regular Audits: Annual security assessments

6. Data Retention

We retain your information for as long as necessary to:

• Provide our services
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

When you delete your account, we will delete your personal data within 30 days, except where retention is required by law.

7. Your Rights and Choices

You have the right to:

• Access your personal information
• Correct inaccurate data
• Delete your account and data
• Opt-out of certain communications
• Export your data
• Withdraw consent for data processing

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in accordance with applicable data protection laws.

9. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

• Email: privacy@mailmaite.com
• Address: [Your Business Address]